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Temporary login for guests

Setting up an E-mail ID Field

Ragic has a convenient way of giving temporary log-in rights for guests without them having to register an account on Ragic. This can be done by setting an E-mail Id. attribute. To do this, set the field type as an E-mail field, and check the E-mail Id. box below.

Guest Log-in with E-mail ID

When this attribute is set to a field in the form, the temporary user will need to put down their e-mail in this field. As the form is saved, Ragic will automatically send an e-mail to this e-mail address. This e-mail will contain a link that can authenticate that the guest user is the owner of this e-mail, which they can use to log in to Ragic.

Ragic would now determine which records the guest user has permissions to view and edit. This type of temporary login is usually used so that the guest user can see and edit changes in the entries they have created.

Custom E-mail Template

You can customize the subject and the content of your e-mail notification by clicking on Custom Email link under the chosen E-mail field type.

In the pop-up window, you can design the e-mail template using HTML formatting and use the following parameters:

Parameters for custom e-mail notification

Parameters Description
{{AP_NAME}} Your Ragic account name
{{USER_NAME}} Name of record creator
{{RECORD_LINK}} URL of this record
{{SERVER_DOMAIN_NAME}} Server domain name
{{RECORD_SUMMARY}} Summary of this record
{{FIELD ID}} Value of the field specified with Field ID
{{FIELD NAME}} Value of the field specified with the field name. Case sensitive. If there are more than one field with the same field name, use {{FIELD ID}} instead

You can click on Preview button which will show you a demo on how the custom e-mail looks like. If you decide to use our standard template instead, click on Restore to default will discard all the changes you've made. Once the editing completed, remember to save before you exit the pop-up window.

Warning

The shortcomings of this approach are that

1. The guest user will always need that e-mail to log in.

2. Guest users cannot be managed in groups, therefore you cannot assign different privileges to them through Ragic's access right settings.

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